Project Coordinator

Job Title:             Project Coordinator                                 

Job Summary: 

The Project Coordinator will support the Project Team in all administrative duties related to the successful management and completion of a construction project.  

Supervisory Responsibilities: 

• Supervises, trains, and administers asset tracking system. 
• Trains new staff. 

Duties/Responsibilities: 

• Create and distribute subcontracts 
• Create and distribute purchase orders 
• Performs other related duties as assigned. 
• Conduct Pre-Construction Surveys 

• Maintain Submittal Register 
• Maintain RFI Log 
• Process subcontractor/vendor pay applications with appropriate lien waiver documents 
• Update project information and documentation in ProCore Project management software as required 
• Take meeting minutes and maintain records of the minutes 

• File Notices of Commencement, Liens, and other legal filings in relevant courts 
• Create project closeout binders 
• Support the Project Manager in whatever ways are needed or requested depending on customer or contract specific needs; ie, facilitating badging for contractor and subcontractor employees.  

Required Skills/Abilities: 

• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills. 
• Excellent organizational skills and attention to detail. 
• Excellent time management skills with a proven ability to meet deadlines. 
• Ability to prioritize tasks and to delegate them when appropriate. 

• Ability to function well in a high-paced and at times stressful environment. 
• Proficient with Microsoft Office Suite or related software. 
• Proficient with ProCore Software 
• Knowledgeable of Contracting and Procurement processes and procedures 
• Knowledgeable of Project Management processes and procedures 

• Knowledgeable of Construction terminology 

Education and Experience: 

High school diploma or equivalent. 

At least two years related experience required. 

Current construction industry or project management credentials or certification preferred. 

Physical Requirements: 

Examples: 

Prolonged periods of sitting at a desk and working on a computer. 

Must be able to lift up to 15 pounds at times.