Retired Senior Volunteer Program Director
Lauderdale County
Job Description
Title: Director
Department: RSVP (Retired Senior Volunteer Program) Job Analysis conducted: May, 1998 Note: Statements included in this description are intended to reflect in general the duties and responsibilities of this job and are not to be interpreted as being all inclusive. The employee may be assigned other duties that are not specifically included.
Relationships Reports to: Chairman-County
Commission Subordinate staff: Assistant Director; Van Driver; Senior Aide Other internal contacts: Retired Senior Volunteers and County
Commission Staff External contacts: Members of Chamber of Commerce; Health Agencies; Civic and Social Organizations; Local and State Government Officials; Retired Citizens; General Public; News Media.
Job Summary: Performs varied administrative, supervisory, and public relations work related to the Retired Senior Volunteer Program in the county requiring independent judgment and action. Employs, supervises, and trains RSVP project staff and senior volunteers. Promotes the RSVP Program through radio, television, and speeches to various civic and social clubs, churches, colleges, and business groups and organizations. Conducts orientation for new volunteers, in service training and follow-up training as needed. Follows personnel policies and procedures consistent with those of the sponsor. Develop and maintain financial, personnel, and project records. Applies sound fiscal management techniques and maintains bookkeeping system.
Job Domains:
A. Administrative and Management
1. Provide liaison for all aspects of the Retired Senior Volunteer Program with the sponsoring agency through its executive director.
2. Employ, supervise, and train RSVP project staff.
3. Follow personnel policies and procedures for project staff consistent with those of the sponsor and with recommendations of RSVP Advisory Council.
4. Provide staff assistance to the RSVP Advisory Council. Consult council on significant plans, local project policies, actions,-changes, and problems affecting the RSVP Program.
5. Develop and maintain records relating to finances, staff personnel, project, and volunteers.
6. Prepare and submit yearly budget to County Commission, NSSC and State for approval.
7. Adhere to approved budget Apply sound fiscal procedures, maintain bookkeeping system.
8. Authorize expenditures for project including approval of vouchers for reimbursement.
9. Oversee and approve reports to accommodate the administration, and program needs as specified by the sponsor, council, state, regional and federal personnel, or as appropriate.
10. Evaluate the effectiveness of operational procedures and program activities.
11. Attend ACTION training programs and appropriate meetings and conferences on aging, volunteerism, and related fields.
12. Promote the project by generating community support.
13. Perform related work as required.
14. Provide recognition for volunteers.
B. Public Relations
1. Promote the RSVP program through radio, newspapers, television appearances, speeches to civic and social clubs, churches, colleges, social agency business groups, and other organizations.
2. Promote RSVP Program with local, state, and national political leaders through correspondence, telephone, and private meetings.
3. Work with local mayors, city councils, sheriff department, other agencies to implement needed programs.
4. Develop stations for volunteers with agencies in local communities throughout the county.
5. Oversee and promote volunteers and volunteer stations in the local communities.
6. Maintain good working relationships with volunteers, volunteer stations, and council through home visits, hospital visits, attending funerals, and checking on absentees.
C. Recruitment and Orientation
1. Recruit persons 55 years old and older to become senior volunteers. Recruitment is done through word of mouth, newspapers, radio, television, churches, social and civic clubs, housing authorities.
2. Recruit volunteer stations. Develop memoranda of understanding between RS VP and volunteer station explaining exactly what is expected of parties involved. Obtain approval for volunteer coordinator and supervisor.
3. Conduct orientation for new volunteers and volunteer stations as to the duties, hours of work, means of transportation, how to handle job problems. Conduct all other necessary training needed for both volunteer and station.
4. Maintain close working relationship between volunteers and volunteer stations by conducting in service training in their local communities. Provide follow-up training as job descriptions change and/or new duties are added.
5. Maintain specific number of volunteers and volunteer stations as provided in budget proposal.
D. Miscellaneous
1. Serves on county-wide commissions as requested by either the Probate Judge or the County Commission.
Knowledge, Skills and Abilities (Any item with an asterisk will be taught on the job.)
1. Excellent verbal communication skills to make speeches to small and large groups up to 300 or more, make television appearances, and to train staff and volunteers.
2. Math skills to perform basic arithmetic operations.
3. Knowledge of bookkeeping principles and methods.
4. Writing skills to effectively communicate through letters, reports, etc.
5. Reading skills to understand documents, handbooks, directives, policies, and procedures.
6. Ability to work with elderly, to set up programs for them and to develop jobs or service for them.
7. Listening skills to be able to hear and understand instructions given in training courses.
8. Knowledge of RS VP program and personnel.
9. Skill in dealing with people of various socioeconomic, racial, and educational backgrounds.
10. Skill in program solving.
11. Organizational skill to develop new programs with different groups and ages.
12. Administrative and management skills.
13. Knowledge of community leaders and organizations.
14. Ability to motivate various people in communities to assist with RSVP program.
15. Ability to work with and supervise large groups of people.
16. Knowledge of the principles of business and political administration.
17. Knowledge of RSVP operations handbook, training manual.
Physical Characteristics:
1. See well enough to read fine print.
2. Hear well enough to respond to verbal communication.
3. Speak well enough to address large groups of people.
4. Body movement or mobility to bend, lift, stand, move.
5. Use of hands and fingers to write, drive vehicles, and give demonstrations.
6. Stamina to work with all types of people.
Other Characteristics:
1. Must possess a valid Alabama driver's license.
2. Be willing to travel to attend conferences, meetings, etc.
3. Be willing to work after hours and weekends to attend meetings, conferences, etc.
4. Any combination of education and experience which provides the necessary qualifications listed above.